Campership FAQs

Campership Information and Request Form

Endowment Campership Guidelines and Request Form

Is financial assistance available?
YES! Local Churches may apply for Campership assistance from the Conference Campership Fund. Requests for Camperships are made through the pastor or Retreat and Camping Advocate. Any church may apply no matter of denomination.

How soon should we request financial assistance?
Camperships are awarded on first-come, first-serve basis so request should be sent in early. The Scholarship Committee begins accepting applications as of March 1st and will accept applications through June 15th. Priority is given to those who are eligible for school lunch assistance.

How will we know if we have been awarded Camperships?
We will notify the church contact person listed on the application as soon as awards have been made. All notifications will be sent by email, please list a valid email address.

How is the Campership Fund Supported?
The Campership Fund is supported by individual and church gifts as well as grants. Due to the timing of grants awarded to our fund, we generally will notify all awardees by end of May to mid-June. Please note some grants restrict giving to specific geographic areas.

What if our church wants to register a group of campers, how should we do this?
If you are registering a group of campers, please call our offices to find out availability of programs. We suggest you have names, gender and grade levels of all campers when you call. If each camper is receiving financial assistance from the church and possibly conference Camperships as well, we suggest that you MAIL in the registration forms with deposits paid by parent/guardians.

If a camper registers for camp online is the church contact person notified?
If a camper registers on-line it is the responsibility of the parent/camper to notify the church contact person. The summer camp registration office will not send notification of registration to the church.

Online registrations must be paid in full. If a camper received assistance from the church or a conference Campership, refunds for those amounts will be credited back to the cardholder.

If I have a student that cancels can I substitute another in his/her place?
Due to the many variables involved when a camper cancels, substitutions may or may not be possible. You may request a substitution by contacting the Summer Camp Office; substitutions must be for the same gender and grade level program as the original camper. Camperships can be transferred to the substitute if all paperwork has been completed and the substitute meets the same criteria for Camperships as the original camper. All substitutions are at the discretion of the Summer Camp Registration Office. Please note there is a transfer fee of $20 per transfer.

If we have applied for a Conference Scholarship, and are still waiting to hear back, how do we calculate the balance due section on the application?
When you turn in your application you must pay the $100 deposit for camp. Camperships will not cover the registration deposit.

The registration office will be notified if you receive a scholarship directly from the Scholarship Committee and camper’s account will be credited. The Camping Office will notify the Campership Contact for your church, it is their responsibility to notify each camper on the amount of scholarship they have been awarded.
It will be the church or parent’s responsibility to make the adjustment in the final balance due based on any scholarship monies awarded. You will not receive another balance due letter from the Summer Camp Registration Office.

What
other funding sources are there? Churches are
encouraged to hold fundraising events such as dinners, talent shows, dessert
sales, car washes or other ideas that would involve the campers in fundraising.
Churches can also take special offerings or ask special groups in your local
church such as UM Men or UM Women